Fiscal/Administrative Manager 1

State of Connecticut - Department of Mental Health & Addiction Services

Job Overview

Job details

Salary

$96,713 – $131,873 a year

Job Type
Full-time

Full Job Description

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.
The Connecticut Mental Health Center (CMHC) is an urban community mental health center with an exceptional 30-year tradition of serving individuals with serious mental illness. Founded in 1966, we care for more than 5,000 people a year in a variety of services! We treat individuals suffering from severe and persistent psychosis, depression, anxiety, addictions (including alcoholism, cocaine, and gambling) and those with co-existing mental health and addiction problems.
Are you a strong fiscal professional with a passion for supporting professionals who serve others? If so, we encourage you to apply today! We are currently recruiting for a Fiscal Administrative Manager 1 within our Fiscal Services Department (PCN: 129589). This position is full time, 40 hours per week, Monday through Friday, 8:00am to 4:30pm. We are located at 34 Park Street, New Haven, CT. The incumbent will be required to travel.
Discover the opportunity to:
  • Be responsible for creating and managing facility budgets for Plant Operations, Environmental Services, Food Services, Administrative and Fiscal Services for all CMHC locations, which include inpatient, outpatient and residential services;
  • Coordinate budget preparation and management, accounting and financial reporting and analysis, Medicare and Medicaid cost reporting, and the client money management system/representative payee;
  • Ensure conformance with regulatory and licensing agency standards, as well as, oversight of the facility safety program;
  • Present, explains and advise the Chief Operating Officer on all fiscal and administrative matters and serves as a member of the Executive Management Team;
  • Negotiate and manage contracts;
  • Supervise professional staff.
We participate in a competitive benefits plan that includes healthcare coverage, a retirement plan, as well as, paid time off! We offer outstanding work/life balance and limitless opportunity!

Selection Plan

 

The immediate vacancy is listed above, however applications to this recruitment may be used to fill future vacancies in this job class.

All State employees shall follow the guidelines as listed in Executive Orders 13F (3a) and 13G (3a).
This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting’s closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question’s expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user’s spam.
Applicant Correspondence – Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who meet the Minimum Qualifications – as listed on the job opening – will be considered for this role, as determined by qualifications stated on the submitted application.
Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.

The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

You will be unable to make revisions once you submit your application for this posting to the JobAps system.
Should you have questions regarding this recruitment please contact Andrew Pebley at Andrew.Pebley@ct.gov or (860) 785-6185

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.

EXAMPLES OF DUTIES

Schedules, assigns, oversees and reviews the work of staff; provides staff training and assistance; conducts performance evaluations; determines priorities and plans unit work; establishes and maintains unit procedures; develops or makes recommendations on the development of policies and standards; interprets and administers pertinent laws; acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures; coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis; assists in planning and implementation of financial aspects of EDP systems; utilizes EDP systems for financial records, reports and analyses; prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration; in addition to supervising fiscal/administrative functions may supervise support services; in a facility, in addition to the above, may insure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies; performs related duties as required.

OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE:

Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements; designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting; provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting; reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments; works with state agency contracting staff to implement requirements of the State Contracting Standards Board; researches, interprets and administers pertinent laws and regulations; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting; knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration; considerable interpersonal skills; considerable oral and written communication skills; considerable ability to understand and apply relevant state and federal laws, statutes and regulations; considerable ability in preparation and analysis of financial and statistical reports; ability to analyze budgetary and related problems; ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS – GENERAL EXPERIENCE

Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS – SPECIAL EXPERIENCE

One (1) year of the General Experience must have been supervising professional level staff.
Note: For state employees this is the level of Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS – SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor’s degree.

2. A Master’s degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

Our preferred candidate will have:

  • Experience analyzing and manipulating data in Microsoft Excel
  • Experience with PeopleSoft or other financial systems modules to include, Financials, A/P, A/R, Human Resources, EPM, Contracts.
  • Experience with QuickBooks.
  • Experience with the development of monthly financial reports, including projected/forecasted expenditures.
  • Experience with hospital/health facility operational issues and requirements.
  • Experience with healthcare facility physical plant operational issues and requirements.

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