Senior Project Manager, Research Operations

University of Chicago

Job Overview


BSD SUR – Section Administrator: OHNS – Thirty Million Words: Research & Operations

About The Department

The TMW Center for Early Learning + Public Health at the University of Chicago develops, tests, and implements evidence-based interventions designed to promote very young children’s cognitive and social-emotional development, with a priority placed on that of children living in poverty. TMW Center interventions are designed to be overlaid onto existing health, education, and social service systems working at scale in a given community in order to meet families where they already are. The TMW Center has a robust research and development strategy that includes further development and testing of TMW interventions; harnessing technology to support behavior change, intervention engagement, and analysis; and furthering strategies to engage parents in the TMW 3Ts across the health, early learning, and social service sectors. The TMW Center conducts rigorous studies to evaluate the impact of its interventions on children, parents, caregivers, and practitioners

Job Summary

TMW Center seeks an experienced Senior Project Manager of Research Operations who will provide the TMW Center with capacity to launch and run a number of studies and evaluations simultaneously. The Senior Project Manager, Research Operations will start up and manage rigorous research trials, drive these studies’ progress toward goals and specific outcomes, and manage the TMW Center’s IRB protocols.


Evaluation project management

  • Meet regularly with study leads to monitor progress toward goals of the implementation of all active TMW studies.
  • Collaboratively with study team leads, set study timelines and benchmarks that are aligned with data needs for analysis and funding deliverables and requirements.
  • Project manage development of new study designs, ensuring consistency across studies and building on collective learnings of the efficacy of assessment tools, implementation best practices, and implementation challenges.
  • Ensure shared learning and collaboration across studies, creating opportunities for lessons learned and best practices from one study to be shared and built upon in others. Identify areas where staffing can be shared and maximized across studies.
  • Report up regularly to the Director of Partnerships on study progress, staffing, and potential threats to success.
  • Manage the following research operations: supply orders, record keeping, and distribution of human subjects payments.

Active study project management

  • Manage a portfolio of research studies .In close collaboration with PI, and the Managing Director Research & Development (to be hired), and Research Analysis Team, develop study design and protocol. Identify staffing and supply needs and create incremental project goals and timelines.
  • Manage studies in portfolio toward on-time completion of project benchmarks.
  • Supervise field staff working on the research studies in portfolio.
  • Ensure field staff and student research assistants are properly trained for intervention implementation and conducting study recruitment, data collection, assessments. Coordinate with the TMW Training Manager and lead trainings as necessary.
  • Ensure quality of data collection in the studies within the portfolio. Implement data collection and entry best practices, monitor for a high level of reliability, and ensure fidelity of implementation of assessments. Provide additional training and support as needed to maintain high level of quality.
  • Provide regular updates and reports to COO, MD, Research & Development, and PI on study progress and possible challenges and solutions.

Study protocol management

  • Manage TMW Center IRB protocols. Create protocols for new studies in coordination with project leads .Ensure timely processing of amendments and continuing reviews so that all protocols are up to date and in compliance with University policies.
  • Manage study registry and renewals on
  • Coordinate approvals with external collaborators and implementation partners, including securing Reliance agreements and external IRB review procedures as required.
  • Adapt IRB procedures to meet changing needs of TMW study designs. Develop a comprehensive strategy, in collaboration with the Director of Research and Innovation and the University of Chicago IRBs, to determine human subjects review requirements for community-based implementation studies.

Additional Duties

  • Manage collaborations with external researchers who request access to the SPEAK survey. Build and maintain REDCap projects for each collaborator’s data collection.
  • With the Manager of Research Analysis, develop systems to enhance cohesion between research operations and research analysis teams. Build standardized documentation and reporting protocols for research operations and study implementation teams to follow to ensure accuracy of data reported to analysis team.
  • Support development of the TMW Tech Platform as a research tool. Create database of measures to facilitate consistency of measurement across studies and facilitate ease of measure selection in new study design.
  • Manage the operational aspects of evaluating and testing TMW Center interventions, tools, and technologies (e.g. SPEAK CAT). Provide research design and early implementation support to the TMW teams who are developing these tools.


  • Uses subject matter and best practices knowledge to perform lab and/or research – related duties and tasks. Works independently to assist with project design.
  • Solves complex problems relating to the administration of projects, including planning new procedures, adapting existing procedures to the needs of the project, and making significant contributions to methodology.
  • Guides data co llection, evaluation and analysis. Designs and manages databases. Writes reports, articles and manuscripts .
  • Presents research findings at meetings and conferences, as well as to funding agencies. Conducts literature reviews. Develop and maintain liaisons a nd effective working relations with groups and individuals, agencies, and the public to encourage cooperative management strategies or to develop information and interpret findings.
  • Performs other related work as needed


Minimum Qualifications

Minimum requirements include a college or university degree in related field.

Work Experience

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.


Preferred Qualifications:


  • Master’s degree


  • Project management background with experience managing research studies

Preferred Competencies

  • Knowledge in relevant scientific field.
  • Knowledge of research techniques or methods.
  • Knowledge of regulatory policies and procedures, including IRB procedures
  • Ability to multi-task, train others and manage multiple projects simultaneously
  • Excellent organizational skills, including strong attention to detail.
  • Proven ability to establish and stick to timelines.
  • Problem-solving skills, including a strong ability to prioritize.
  • Initiative and independent judgment.
  • Excellent verbal and written communication skills.
  • Experience with Microsoft Office, particularly Microsoft Excel.

Application Documents

  • Resume( required)
  • Cover Letter( required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

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Benefits Eligible


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

Applicant Inquiry Form. Applicant Inquiry Form The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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Seniority Level



  • Non-profit Organization Management
  • Research
  • Hospital & Health Care

Employment Type


Job Functions

  • Project Management
  • Information Technology

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